Congratulations! You're getting married, and if you've come across this post, you're most likely going to have a big wedding, or maybe a destination wedding. Today's post is going to be all about Hotel Blocks from a professional wedding planner in Washington State. We're going to provide some helpful tips when booking those, like, How many rooms, Where, When you should block them, and for who.
1. Research and compare different hotels. Finding the right hotel that best fits your needs is so important! Whether it's the quality, location, the amenities, or the cost, these are things to think about when booking your hotel for your guests, and for yourself!
2. Make sure to contact the hotel at least 3-6 months in advance. Hotels, especially in popular, high demand areas, can book up quickly! So, the sooner the better when it comes to booking your hotel room blocks. If you've had your eye on a hotel, book book book!
3. Minimum Number Of Nights. Ask what the minimum number of room nights are required to qualify for a hotel block or discounted rates. Most hotels have this policy, so asking those questions are important! If you only have two people in need of a hotel, they probably won't honor the rate.
4. Research the hotel’s cancellation policy. Most hotels have this policy - make sure that you are aware of the costs associated with canceling or changing the dates of your block, if necessary.
5. Negotiate with the hotel to get the best rate. Ask if they are willing to provide you with a complimentary suite or discounted services, such as discounted rates for food and beverage. Most hotels will offer some sort of perk, but you won't know until you ask!
6. Written Agreements. Request a written agreement from the hotel detailing all the important information such as the negotiated rate, minimum occupancy requirements, and cancellation policy. Everything in writing means MORE and is tangible. With every vendor, keep this in mind!
7. Instructions for your guests.
Once the agreement is finalized, provide guests with instructions for booking their rooms in the hotel block. Whether this is on the invite, or individually, make sure it's clear that they need to book ASAP and to ask you if they had any concerns.
8. Follow up with the hotel. Make sure that you confirm that your guests have reserved their rooms in the hotel block with the hotel!
Jubilee Weddings and Events